Built around the moments that cost a stable time and money

The vet asks when the horse last had its flu jab and how much bute it is on. The answer was on the whiteboard someone wiped yesterday.

Every vaccination, medical issue, prescription and administration stays on the horse, with a reminder before a vaccination runs out and one overview of the whole yard instead of one horse at a time.

A horse has been dropping weight for three weeks. Nobody noticed, because nobody wrote the numbers down in the same place twice.

Weight and temperature are logged per horse and shown as a trend. A reading outside the normal range is flagged on the horse and on the dashboard, before it becomes a vet call.

Twelve horses, twelve rations and one feed list taped to the feed-room door. At the end of the month nobody knows whose horse ate the extra bag of muesli.

Every horse gets a feed plan built from templates, so no ration is typed twelve times. The feed each horse actually ate goes onto sales invoices in one go, split per owner.

Which mare was covered when, whose scan is due, which one is carrying an embryo transfer: it all lives in the head of one person, who is on holiday this week.

Coverings, gestation and foaling are followed per mare, with embryo transfers and pedigree alongside, so anyone on the team can see where each mare stands in her cycle.

A client agrees to your offer on the phone. Three weeks later nobody can find what was agreed, and the contract gets typed up from memory.

A quotation holds the lines you're offering and how long the offer stands. Once accepted, it becomes a sales order, boarding contract or lease contract without retyping a thing.

On the first of the month someone spends a morning copying last month's boarding invoices, and twice a year forgets one.

A boarding contract holds what each owner pays and how often. Invoices are generated from it for every period, each naming the period it covers, so nobody copies last month's invoice again.

A horse is out on lease, the rider pays monthly, and halfway through they want to buy it. Your spreadsheet has no column for that.

Lease contracts have their own number series and their own invoicing, kept apart from your boarding work. A lease that ends in a purchase converts into a sale, and the leased horse's insurance is tracked with the contract.

Month end: invoices typed in Word, purchase invoices retyped line by line, and a USB stick full of PDFs for the accountant.

Sales invoices and credit notes come out of EquiZen with a SEPA QR code, so owners pay in seconds. Purchase invoices are scanned instead of retyped, and your accountant gets an export they can read straight in.

Since 1 January 2026, invoices between Belgian businesses must be sent as structured e-invoices. For most stables that means another portal, another login and another export to check.

EquiZen sends your invoices over the Peppol network straight from the invoice you made, in the Peppol BIS 3.0 format, with your customers' Peppol IDs already on their contact record. Incoming Peppol invoices come straight into your purchases.

Forty open invoices: some a week late, some three months, one owner who promised to pay on Friday. The follow-up lives in your inbox and your memory.

Open invoices move through up to three reminder levels you define, and one mail per customer lists all of them. A payment promise holds the next reminder back, and everything around an invoice is kept in one timeline.