Run your stable without WhatsApp, spreadsheets and whiteboards.
Horses, team, boxes, contracts and invoices in one system built for professional stables — so the vet's question, the owner's call and the month-end invoicing all have their answer in one place.
You need an invitation from your stable to get access.
The screens your team will use every day
From the dashboard in the office to the task list on a phone in the yard.
dashboard-desktop.pngDashboardToday's tasks, box movements and the alerts that need attention, in one view.
my-tasks-mobile.pngToday's tasks, on the phoneEach person's own list for the day, right where the work happens.
horse-profile-desktop.pngHorse profileHealth, workload, results and documents on one record.
box-planner-desktop.pngBox PlannerArrivals, departures and reservations, filled from your contracts.
owner-portal-desktop.pngOwner portalWhat an owner sees: their own horses, invoices and contracts.
What changes on the first Monday
Four things most stables still do the hard way, and what they look like in EquiZen.
A spreadsheet per horse, vaccination cards in a drawer and the passport in someone's car.
One horse record the whole team sees: vaccinations, treatments, workload, results and documents together, with a reminder before anything runs out.
Tasks handed out in a WhatsApp group, where Monday's feed change is buried under forty messages by Wednesday.
One list per person, per day. Tasks go to named people, recurring work creates itself, and every change is kept in the task's history.
The same boarding invoices retyped every month, the extra feed forgotten, and late payers chased from memory.
Invoices generated from each contract for every period, the feed each horse ate added to the right owner's invoice in one go, and reminders in up to three levels.
A whiteboard for the boxes, and a phone that rings all morning with owners asking how their horse is doing.
Contracts and leases fill the box planning with arrivals and departures, and owners see their own horses, invoices and calendar in their portal.
Everything you need,
nothing you don't
From the stable door to the accounts: one system for horses, contracts, team and finances — built for professional equestrian facilities.
Horse Management
Complete profiles, health, training and lineage — all in one place.
Health Tracking
No more expired vaccinations discovered at the show gate. Treatments, vaccinations, weight and temperature per horse, with alerts in good time.
Breeding
Coverings, pregnancies and foals no longer scattered across notebooks. Every mare with her complete breeding history and pedigree.
Workload Tracking
See which horse is being worked too hard before it becomes an injury. Load per horse at a glance, with automatic warnings.
Competition & Performance
Results that no longer disappear into a notebook. Every start and every level on the horse's profile.
Team Coordination
Riders, grooms and trainers working together with clear roles and tasks.
Smart Calendar
Competitions, training and care — planned in one shared calendar, with tasks for the right people.
Box Planning
No more double-booked stalls, no more guessing what is free tonight. Occupancy per location, always current.
Boarding Contracts
No boarding invoice forgotten or typed by hand again. Contracts that invoice themselves every month.
Leasing
Never send an invoice to the wrong party again. Lease contracts with their own invoicing and lease-to-buy built in.
Invoicing & Finance
Automatic invoices, UBL export for your accountant and transparent finances without the friction.
Peppol e-invoicing
Send compliant e-invoices straight from EquiZen, without compliance becoming another job on your list.
Owner Portal
Owners see how their horse is doing, live. Fewer calls, more trust.
Documents & Files
Per horse, per owner, per location. Always findable, always current.
Contacts
Stop hunting for the farrier's number across three phones. Vets, farriers, suppliers and owners in one place.
Articles & Stock
No empty feed bin on a Saturday night. Stock per item, linked to purchases and usage.
Vehicles
No horsebox or trailer on the road with lapsed insurance. Inspection, registration and servicing tracked per vehicle.
Filly, your AI assistant
Ask instead of search. Filly knows your stable's set-up and its data, explains what you can't see, finds why something isn't working, and gives advice on real situations — from every screen.
This is only the overview. Every module has its own section on the Features page, starting from a situation you will recognise.
Complete horse profiles
Every horse gets a rich profile: lineage, owner, health, training, farriery, nutrition and competition results. All in one place, accessible to your whole team and always up to date — no more scattered spreadsheets.
- Health and veterinary history
- Training and competition log
- Farrier and feeding schedules
- Owner and pedigree information
Team coordination that actually works
Assign tasks to riders, grooms and trainers with role-based access. Everyone sees exactly what needs doing today — no more WhatsApp chaos, no forgotten tasks.
- Role-based permissions per member
- Daily task list per person
- Real-time updates and notifications
- Workload at a glance
Smart calendar and task management
Plan training, care, competitions and transport in one shared calendar. Assign tasks to the right people, let recurring work create itself, and give everyone their own list for today. Your stable runs on time, every day.
- Recurring tasks created automatically
- Tasks assigned to specific people
- A personal task list for today
- In-app notifications for your team
Document management per entity
Passports, vaccination records, ownership deeds, contracts — linked to the right horse, owner or location. Always findable, always current, and stored securely under European standards.
- Files linked per horse or owner
- Version history and expiry alerts
- Secure storage within the EU
- Quick sharing with vet or owner
Invoicing without the paperwork
Generate professional invoices in seconds, automatically based on boarding contracts, leases or feed. Invoices go out over Peppol straight from EquiZen, and your accountant receives a UBL export that goes directly into their accounting package. Income and expenses, clearly visible.
- Automatic boarding invoicing
- UBL export for your accountant
- SEPA QR code on every invoice
- Purchase invoices scanned instead of retyped
An owner portal that owners actually use
Give owners their own secure access to their horse: health, training, invoices, and the photos and videos you share with them. Fewer questions, fewer calls, more trust. Owners feel involved without taking up your time.
- Live updates on their horse
- View invoices and payments
- Photos and videos shared by the stable
- Messages and updates from the stable in their inbox
This is only the overview. Every module has its own section on the Features page, starting from a situation you will recognise.
What you enter in the stable is already in the office
Much stable software is a full office program with a stripped-down app on the side. The result: your team writes things on paper and someone retypes it all in the evening. EquiZen is one system on every screen. A treatment a groom logs on a phone at the stable door is on the office screen the same moment.
- The same features on phone, tablet and desktop
- Changes visible to the whole team straight away
- Scan a horse's QR code and its profile opens straight away
- Enter it once — no retyping, no double work
Built for how you actually work
Your stable's records are your business. So every stable runs on its own database, hosted in the European Union, with access rules enforced where the data lives.
Your own database, not a shared one
Every stable gets a completely separate database, with its own keys, its own file storage and its own sign-in. There is no shared database where customers are kept apart by a filter on a column, so one stable's data cannot end up in another's.
Hosted in the EU
Databases and file storage are hosted in the European Union, and EquiZen is built in Belgium to work under the GDPR.
Access rules in the database itself
Every table is protected by rules enforced in the database, not just hidden on screen. Roles and fine-grained permissions decide who sees what, and bank details are shielded further.
Encrypted, in transit and at rest
Data is encrypted on its way to you and while it is stored, and passwords are checked against known leaked passwords.
The GDPR, in writing
Every stable receives a data processing agreement that sets out what we process, where and for how long — including the few services outside the EU, such as email delivery logs.
From signup to full operation in days, not months
- 1
Set up your stable
Name, address, VAT number and logo — the details that appear on your documents.
- 2
Create your locations
Facilities and stalls across one or several sites — exactly the way your operation is structured.
- 3
Add your team
Invite riders, grooms and trainers with role-based access.
- 4
Start managing
Import horses or add them manually — and you're live.
Simple, transparent pricing
Choose the plan that fits your stable. All plans include a 14-day free trial.
Starter
For small stables just getting started.
- Up to 10 horses
- 2 team members
- Basic horse profiles
- Task scheduling
- Email support
- Mobile app access
Professional
For professional stables that want to automate everything.
- Everything in Starter
- Up to 50 horses
- 10 team members
- Advanced health & workload tracking
- Invoicing with UBL export
- Owner portal
- Document management
- Priority support
Enterprise
For larger organisations with specific needs.
- Unlimited horses
- Unlimited team members
- Custom integrations
- Dedicated success manager
- On-site training option
- SLA-backed support
Built by people who know the sport from the inside
EquiZen began with a simple observation: professional stables deserve software that understands their reality — not scattered tools, spreadsheet patchwork or apps that are mostly marketing. It is built in Belgium, for professional stables across Europe.
Answers to your questions
Run your stable with ease
All-in-one, easy, reliable. EquiZen is the best way to manage your stable.
Start a 14-day trial for free. No credit card required.
Real-time sync across all devices